SolveYourProblem
eLearning Series
Web Conferencing
Understanding
The Value of Web Conferencing
Web conferencing is one of the exciting thrusts
now being utilized and explored in the field of communications.
Using the internet, computer users can hold live meetings and
conferences with their business partners or clients from distant
locations as if they were in the same room.
Aside from personally boarding a plane to travel around the
world to meet with someone or a group of people, there are
three ways of conferencing currently available; audio,
video and web conferencing. Only web conferencing makes it possible
to use all of the available media through real-time, two way
communications; real-time, one-way broadcast and non-real-time
communication.
Web conferencing offers many
advantages and is drawing more
and more aficionados and followers particularly in the business
community. Because of its many benefits, it is quickly emerging
as the favored means of communication for most companies.
Because web conferencing bridges geographical space, it
saves costs that would typically be allocated for travel. With web
conferencing, you can communicate and interact with business
partners or clients from your own office or home instead of
having to physically take a trip to meet with them. This can
amount to huge savings in travel and accommodation especially
when more than one employee has to be sent overseas to attend
a conference for example. A web conference can instead be arranged
and keep your employees where they are most effective and needed.
Web conferencing also allows for better collaboration with
key staff members who may be operating from different locations
and which will factor into increased productivity and better
working relations. Further, the savings translate to more than
just money matters. Time and energy can be used more effectively
especially for entrepreneurs and business people who are bound
by rigid and inflexible schedules.
The benefits also spill over to one’s personal life. For people
whose work had virtually required them to live out of a suitcase
and take showers at the airport, web conferencing can
afford them more time and energy to spend with their family
and loved
ones. In times of crisis when a meeting has to be called quickly,
web conferencing can also save the day. One no longer needs
to laboriously contact each person and then wait for them at
an arranged meeting place. Emergencies can be handled quicker
and more effectively especially when the necessary people are
time zones away.
Since a web conference can be easily arranged no matter where
the moderator and the attendees may be located, the
need to find, hire and make preparations for the physical requirements
of a traditional conference are dispensed with. Although seemingly
a small consideration, this can also mean noticeable reductions
in one’s operating costs. Further, web conferencing services
can offer tailor-made plans to meet your specific needs and
budget.
When travel is impossible or impractical, web conferencing
is an ideal solution. Because it still allows for the visual
aspect of meetings, the benefits of an actual physical face-to-face
meeting are not compromised. Web conferencing still permits
a level of personal interaction necessary for training, discussions
and the like. With audio and video capabilities, web conferencing
can replicate the advantages of real-time interaction with
the visual advantage. For example, when ideas are being discussed
merely over the telephone or through lengthy correspondence,
many grey areas can crop up. Time may be wasted going over
the same point over and over again, not due to any deficiencies
in the parties involved but because of the limitations of their
means of communication. This can lead to frustration and unnecessarily
prolonging the resolution of the subject at hand,
There is no
arguing the advantages of visual interaction and
studies show that the majority of all environmental stimuli
is received visually. Studies have meantime also shown that
presentations or instructions which are only given verbally
may not be fully remembered. Paired with audio, visuals therefore
are the best way to create a lasting impression on an audience
and guarantee that your ideas are getting across as effectively
as they can. Lastly studies have also indicated that the average
length of meetings in which visuals were employed were significantly
shorter than those where visual presentations were not.
In general, as a means of more involved interaction to span
distances, web conferencing offers a smarter and more cost-effective
way for you to conduct and manage your business. Aside from
savings in money and time, one will also have increased and
simpler access to people inside and outside the organization
who are vital to the growth of your business. # # # # #
SolveYourProblem.com : 2007
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